I. Name and Date of Club Foundation
The name of our club shall be called Chattooine (formally the Chattooine Outer Rim Lookouts). The club was established on September 16, 2004 and became an official chapter of FanForce on September 30, 2004.
Chattooine is recognized as an official FanForce Chapter, but otherwise is not affiliated with LucasFilm or any other property.
Chattooine does not discriminate on the basis of age, gender, religion, physical handicap, sexual orientation, race, nationality, or ethnicity.
Chattooine will strive to have contact and emergency information available to the officers. This information will not be made public.
Chattooine is not responsible for transportation to and from gatherings.
Full Membership: Full membership is attained when a member lives near or in Chattanooga, TN, posts on the forum and/or facebook page regularly, pays the membership dues and attends the majority of the meetings and events. Full members have full voting privileges and receive member perks. Full members are also eligible to serve as officers of the club.
General Membership: General membership is open to anyone regardless of geographic residence. They can post on the forums, receive our newsletter, attend meetings and events of their choosing; yet are not eligible to vote on any club issues or receive certain perks.
Honorary Membership: Honorary membership may be bestowed upon “friends of Chattooine” which may include celebrities or other people of importance to Chattooine.
IV. Membership Dues
Those who wish to become FULL MEMBERS may do so by paying a ten (10) dollar annual membership fee per individual. This membership fee is only required to become a FULL MEMBER of Chattooine. Each member can choose to contribute or not. The treasurer has a list of active members at all times to verify membership status. Meetings are held once a month. If you do not pay the dues, you are considered a GENERAL MEMBER of Chattooine.
*Children under the age of 18 are considered FULL MEMBERS (without voting privileges) under their FULL MEMBER parent/s membership.
FULL MEMBERS receive the following benefits:
First choice on "face" characters for Chattooine Invasions where costuming is involved.
Access to any "extra" perks the venue is willing to provide beyond benifits stemming from day "day-of" event. (Example: Attending a movie for free on the day of the invasion is a "day of" benifit, extra passes to see a movie at a later date is an "extra" benifit available only to FULL MEMBERS)
Granted a discount on purchases of Chattooine Merchandise (T-shirts, etc.)
While any member can participate in the monthly Trivia Contest, only FULL MEMBERS are eligible to win prizes.
V. Official Meetings
We will have a minimum of one (1) official meeting per month. Additional meetings may be called when there is a need. Occasionally an "Officers meeting" may be called for the officers of Chattooine only. Chattooine will make every attempt to pick a date for the meetings that will work for the majority of the member's schedules. A meeting can be a quorum as long as three (3) council members are present.
VI. Voting Regulations
All full members will be allowed to vote on any issues brought up at a General meeting or any issue being voted on the forums. Guests of members, first time attendees, and members not living in the Chattanooga area will not be allowed to vote. An exception will be made for those members who are residents of the Chattanooga area yet are currently attending elsewhere, provided their breaks are spent in the Chattanooga area. An exception will also be made for persons whose permanent residential address is in the Chattanooga area, but whose jobs or school might not permit them to be in Chattanooga area most of the time, such as those in the military.
All elections will be won by a simple majority either by the show of hands, or by posting your vote on the forums or official meetings. There are a few exceptions to these rules:
The positions of President, Vice-President, Secretary, Public Relations, Treasurer, and Event Coordinator are elected positions and will be voted on by a simple majority. Yearly elections (to be held every February) will be held for these six positions to allow other members a chance to serve. Elected officers will serve until they resign, move out of the geographic area of Chattanooga, or are removed through a 4/6 vote of no confidence by the remaining elected club officers. Proxy voting via PM or email will be allowed for election of officers, although anonymous voting is preferred at the designated February meeting. Nominations for any position can be made by any full member (including oneself) of Chattooine during the month of January. You must have a seconded nomination before you can be placed on the ballot. If no nominations are made for a specific position, the current holder of that position will maintain their current post unless they choose to decline re-nomination.
You may only run for one officer position during an election.
All officers must be at least eighteen (18) years of age.
It should be noted that a Council Member may choose to resign at any time and other current Council Members will fill in until a replacement can be found through a special election.
Occasionally an issue will come before the club that requires discretion and will be voted on by the Chattooine officers. In order for a decision to pass in the Council, it must receive 4/6 votes or better for passage.
Other officer positions can be appointed at the Council’s discretion as needed. The council will attempt to ensure that the members of the Officers Council will represent the other club members by appointing council members of varying ages, interests, and talents. The titles may be rescinded if the member acts in a way that is unbecoming to a club officer.
While it is hoped that no member must be expelled from the group, it is prudent to have measures in place should the need arise. If any member of the club feels that another member or officer should be expelled, that person is encouraged to approach any officer they feel comfortable approaching with his/her complaint. The complaint must be in writing and delivered via PM, email, or written letter to the officer. The officer receiving the complaint must present the complaint to the council of officers within 24 hours. At that time, the council will begin an investigation and discussion of the complaint, and determine the best course of action.
General Misconduct: Any person attending a Chattooine meeting or event who acts disorderly or is in any way disruptive will be asked to leave the meeting or event.
Consumption of alcohol or other illegal substances, or the possession of firearms at a public Chattooine event is not allowed.
Consumption of illegal substances or the possession of firearms at a private Chattooine event is not allowed. Alcohol is also not allowed unless otherwise posted in the event description.
Examples of conduct that justifies expulsion:
• Engaging in any illegal activity while attending a club function
• Threatening another member with physical violence on the forums or during a meeting or event
• Committing physical violence against another member
• Harassing or stalking another member via email, phone, PM, instant messenger, or written letter
• Repeated unsolicited sexual advances toward another member.
Chattooine reserves the right to call in local law enforcement officers to enforce these rules.
VIII. Underage Members
Anyone, regardless of age, may become a member, post on the forums, and attend official meetings and events.
Chattooine is comprised of members that reflect all ages. However, it is important for parents to be aware of several things if they choose to let their minor child join the club.
1) No one will be supervising minors. While it is never the club's intention to allow a minor to get into trouble, the responsibility of the child's actions lay with the child and his/her parents or guardians.
2) The club encourages parents to attend meetings and events to get to know the members of the group and what types of activities the club engages in.
3) While no alcohol will ever be served or consumed at any public meeting or event by a club member, be aware that an official meeting or event may take place in a venue such as a restaurant where alcohol is being served to others. Private Chattooine meetings or events will also not have alcohol served unless posted prior to the gathering.
4) The group attempts to maintain all discussions at the PG-13 level. However, some inappropriate language might inadvertently be used.
5) Members of the club will not be responsible for transporting a child to meetings and/or social events. If a parent chooses not to attend a meeting or event with his/her child, it is the parent's responsibility to ensure that the child has a safe mode of transportation to and from the meeting or event.
IX. Promotional Release
By joining Chattooine, members will often be photographed and videotaped while out in public at events or at club meetings.
All members release Chattooine from any liability connected with the use of my picture or voice recording as part of any promotional, recruitment, or fund-raising program.
X. Officers of Chattooine
Elected officers of Chattooine shall consist of the President, Vice President, Secretary, Public Relations, Treasurer, and Event Coordinator. Appointed positions (such as Webmaster, Sgt-At-Arms, Charity Coordinator, etc) will be appointed as needed by the current council. The affairs of Chattooine will be managed by this Council which shall meet as needed, but at least annually. The meeting will be held on such date, at such hour and in such place as designated by the general consensus of the Council as a whole.
o Chairs meetings
o Receives reports from other officers and offers direction
o Helps set meeting agenda items with the help of other officers
o Helps organize events as needed
o Assumes leadership if President resigns
o Presides over meetings in President's absence
o Fulfills duties of other officers if they are absent from meetings
o Assists President in organizing meetings and events, and whatever else is required
o Writes and publishes meeting minutes
o Records meeting attendance
o Keeps a list of all the member names, addresses, phone numbers, emergency information, and email addresses and makes this information available to the other officers as needed
o Manages all documents needed for the club
o Single point of contact for collecting all pictures, clippings, flyers, and other media that serves as a record of Club activities
o Single point of contact for all financial matters
o Maintains active log of club treasury, income, and expenditures
o Collects all money taken along with the member's name, the amount they have paid, and the cause
• Public Relations Officer
o Tracks and identifies the need for promotional materials
o Assists with coordinating promotional activities
o Serves as a point of contact for local businesses and media
o Responsible for writing up announcements of various club events and submitting them to appropriate sites and local media.
• Event Coordinator
o Organizes events and appearances
o Serves as a point of contact with event location personnel
• Webmaster (Appointed)
o Single point of contact for all matters dealing with the Chattooine website (www.chattooine.com).
• Forum Master (Appointed)
o Single point of contact for all matters dealing with the Chattooine Message Board (http://chattooineorl.proboards.com/index.cgi).
• Sergeant at Arms (Appointed)
o Maintains order at official meetings and events
o Verifies active membership at official events
• Charity Coordinator (Appointed)
o In charge of, and helps organize fund raising and charity events
o Assembles a team of assistants for each event
o Single point of contact for anything of a fund raising or charity related nature
XI. Dissolution of the Club
If, for any reason, Chattooine should ever disband, the officers shall be charged with the liquidation of all club assets, settlements of all liabilities, and taking down the website.
Adopted 6 November, 2004
Amended by Council 10 February, 2006
Amended by Council 12 October, 2009
Amended by Council 18 October, 2011
Amended by Council 16 May, 2012